Productive Online Board Meetings

Online board meetings that are productive rely on several elements including an agenda that is well-prepared and clear communication protocols as well as reliable technology. Boards that adopt best practices can still achieve high levels of productivity despite these challenges.

Start your meeting by having an open discussion. The ability to ask questions that force participants to voice their opinions can be a great way to stimulate discussions. A survey or polling tool at the start of your meeting can also help you identify areas for improvement.

Limit the amount of time that you spend on reports and “have to” items. If you engulf attendees in monotonous reporting, they’ll quickly lose interest and concentration. As a general rule, allocate no more than 25 percent of your meeting to these types of discussions. This will allow plenty of room for discussion on more strategic topics.

Make sure that everyone is happy at your meeting. Make use of the Boardable platform to increase participation and create a friendly atmosphere for all attendees. Encourage board members to keep meetings on time, to adhere to meeting etiquette and to maintain a high degree of professionalism.

A successful online board meeting requires board members to be aware of how their role in the organization is impacting others. With tools like Boardable’s Minutes Maker and Task Manager, it’s simple for board members to keep track of their responsibilities during meetings and be informed of the progress and challenges. This fosters collaboration between the board members and facilitates a more effective, efficient online meetings.

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